An invitation to advertise and exhibit 109th Annual Conference - May 13-15, 2015
Hilton Chicago - Chicago, Illinois
Hilton Chicago - Chicago, Illinois
Terms & conditions
Location of Exhibits: The conference will take place at the Hilton Chicago. All measurements and booth layouts shown on the floor plan are accurate as possible, but Boys & Girls Clubs of America (BGCA) reserves the right to make such modifications and changes such as booth assignments to adjust floor plans to meet its needs.
Eligible Exhibitors: BGCA has the sole right to determine the eligibility of any company or product inclusion in BGCA’s Conference.
Contract for Space: Acceptance of this application and assignment of space shall constitute a contract with BGCA. In the event of fire, strikes or other uncontrolled circumstances rendering the exhibit area unfit or unavailable or causing exhibits to cancel ten days prior to opening day, the contract will not be binding, and payment will be refunded. If cancellation by the exhibiting company, 50% of exhibiting fees will be refunded.
Cancellations: In the event the exhibitor cancels all or part of the exhibit space contracted here under, the following provisions shall apply:
- If written notice of the cancellation is received at BGCA prior to March 1, 2015 the exhibitor will be refunded in full if space is resold.
- If written notice of cancellation for space is received at BGCA after March 1, 2015 the exhibitor shall pay a cancellation fee equal to the full (100%) cancelled exhibit space rental fee.
- If the exhibitor does not make full payment when due under this contract, BGCA reserves the right to terminate such contract.
Set-up/Show/Dismantle: Hours and dates for set-up, show and dismantle shall be those specified by BGCA. Exhibitor shall be liable for storage and handling charges resulting from failure to remove exhibit material from the exposition at the conclusion of dismantling as specified by BGCA.
Exhibit Construction: Height regulation of a booth is ten feet. Special requests for overheads and unusual sign configurations must be cleared with BGCA well in advance of set-up. The height may be maintained at the sides of the exhibit for a distance not in excess of four feet from the back wall. From this point, the maximum height is 40 inches. These dimensions do not include the actual equipment displayed.
Limitation of Liability: Exhibitor agrees to make no claim for any reason whatsoever against BGCA for loss, theft, damage or destruction of goods; nor for any injury to the exhibitor while in the exposition quarters; nor for the damage of any nature including damage to the exhibitor’s business by reason of failure to provide space for the exhibit; nor for any action of service suppliers of BGCA; nor for the failure to hold the exposition as scheduled.
Damage of Property: Exhibitor is liable for any property damage caused to building floors, walls, or columns, standing booth equipment or other exhibitors’ property. Exhibitors may not apply paint, lacquer, adhesives or other coating to building columns and floors or to standard booth equipment.
Safety Devices: Exhibitor agrees to accept full responsibility for compliance with national, state and city regulations in the provision and maintenance of adequate safety devices and conditions for the operation of machinery and equipment.
Floor Load: Under no circumstances may the weight of any equipment or exhibit material exceed the hall’s maximum floor load. Exhibitor accepts full and sole responsibility for any injury or damage to property or person resulting from failure, knowingly or otherwise, to distribute the load of exhibit material to conformity with the maximum floor load specifications. Floor weight maximums may vary by booth locations; please contact exhibit manager if you have any questions.
Subleasing: Exhibitor may not sublet its space, nor any part thereof, nor offer for sale the allocated space without the knowledge and written consent of BGCA. Exhibitor must show only display goods produced by its regular course of business. No firm or organization not assigned to the exhibit space will be permitted to solicit business with the exhibit area or public areas or lobbies of the exhibit facility.
Default of Occupancy: Any Exhibitor failing to occupy contracted space is not relieved of the obligation of paying the full rental of such space. If not occupied by the time set for completion of installation of displays, such space may be possessed by BGCA for such purposes as it may see fit. If booth space is not occupied by 5:00 p.m. on opening day of the show, BGCA will have the right to use such space.
Other Terms and Conditions: This application and contract for exhibit space is subject to acceptance by BGCA and may be amended in writing.